CCG MEETING DECEMBER 9, 2004 6:30

 Meeting came to order at 6:50. Present were: 

Annie Dyer, Ken Merrill, Deb Sether, Jessi Wojdak, Chad Fox, Gene Voelzow, Vania Setti, Carlos Setti, Justin Liversidge, Peter Meyer, Alan Werkman, Abby Metzger, Susan Adams, Bob Sant, Chris Moore, Linda Heisserman, Lynn Rothan

 OLD BUSINESS 

  1. Committees gathered and presented their recommendations.
  1. Mission Statement Committee: Jolene, Helen, and Diane
    Mission statement was read and questions ensued as to length and content. After much discussion it was decided that the statement should be condensed and input from all members was welcomed.  Diane Popp volunteered to be the contact person.
  2. Name Committee: Vania, Peter, John, Nina, Allan
    Peter began by suggesting the designation as a guild and proceeded with the definition.  It was agreed that this best described the intent of all members present and to include “guild” in the name. Also suggested was…”clay” short and sweet. Central Oregon and High Desert have been overused. Abbreviations were also a consideration.  After brainstorming and narrowing the field to names, Cascade Clay Guild was unanimously agreed upon as our foundation’s new name.  Another suggestion was to have a Logo contest in which the winner would receive a free years membership.
  3. Membership Committee:  Linda, Deb, and Annie
    Membership recommendations were read and agreed upon.  It was decided that we would begin with a $25.00 membership fee, which would be valid for 1 year from January 1st thru December31st and would not be pro rated.  A notice would be forwarded to the OPA, Local Clay, Clay Folk, and the WPA, once an application form and membership requirements were finalized.
  4. Website Committee: Deb and Allan
    Deb has researched Website fees which average @$100.00/yr.  Jolene has access to free website hosting and volunteered to help.  Start-up will be $15.00 to register.  Now that we have a name we can begin.
  5. Event Site Committee: Bob, John, and Carlos
    Prior to a viable search for a venue for a Ceramics Showcase a tentative date or general time had to be decided.  September was the month with the fewest conflicts. Location suggestions included the Armory, MBSEF building, the Mill District, (future years the Convention Center), Eagle Crest, and The Redmond Fairgrounds.  It was unanimously decided that a 2-day show would suffice in the beginning.
  6. Insurance Committee:  Justin
    Before we can apply for insurance we need a NAME and OFFICERS.  SAFECO would be the show insurance provider.  Once name and officers are determined Justin will consult an insurance broker in Portland who specializes in non-profit organizations.  This will provide us with the necessary coverage as well as the best rate.
  7. Nonprofit Committee:  Jerry
    Jerry was unable to attend but Chris provided us with a million-page document.  In order to apply for non-profit status we need a mailing address and a board of directors.  At that time we can fill out the proper application for Recognition of Exemption.  The Bank of the Cascades was recommended as they handle many accounts for such organizations.

 NEW BUSINESS

We need a Board of Directors.  Volunteers and nominations will be presented at the next meeting.   Board positions include:

 President (1 year)

 Vice President (will assist the president and graduate to the President position after 1 year)

 Secretary (1 year) must attend all meetings

 Treasurer (2 years) Jolene volunteered- has a great depth of experience

 Showcase Chair (3 Years) maybe 1 or 2 persons

Actual job descriptions will be discussed at the next meeting.  Voting will be conducted via e-mail.

We decided to adopt the OPA’s point system to reward those who offer their time as well as to insure accountability.

The Bend Summerfest has a non-profit booth available for free.  A CCG Theme Show was suggested for the venue.  Themes discussed were a teapot show, and a membership show.  There is also space available at Eagle Crest for art exhibits.  Mirror pond and the Portland International Airport are also possibilities for a show as well as great exposure.

We need to develop our mailing list/system

Monthly meetings for CCG are going to be held on the 2nd Thursday of each month.  Our next meeting will be held January 13th at 6:30.

 Look for some shameless advertising of our fledgling organization in the spring issue of BEND LIVING!

 The meeting adjourned somewhere between 8:45 and 9PM.